Horizon Europe Project Management Officer

What we are looking for

Science For Change opens up the new job position of Horizon Europe Project Management Officer (PMO). We seek an enthusiastic, motivated, proactive and well-organised candidate to directly support the Operational Area led by the PMO Manager managing a team of around 10 Project Managers. The candidate would support the Operational Area from the project’s preparation phase until the project implementation and closure. If you combine a project management and finance background and are looking for a job, this can be a great opportunity! At SFC, you will be able to work with and learn from international experts in the fields of citizen science, citizen engagement, science communication, science to policy, RRI and co-design, and other related disciplines, to make a positive impact in society. Are you the Changer we are looking for? 

Main duties and responsibilities

As a Horizon Europe Project Management Officer, you will coordinate the effective planning, execution and monitoring of projects within Science For Change. You will work closely with Project Managers, researchers and other partners to ensure project success by contributing to delivering the expected outcomes with high quality standards and on time, while keeping a fluent and excellent communication with big stakeholders’ networks involved, and providing administrative, financial and legal support with the lead of the PMO Manager. 

Your primary duties and responsibilities include: 

• For the post-award phase:
  • Overall support to the coordination and time management of Horizon Europe projects. 
  • Management of extensive stakeholder networks, where excellent communication and regular and timely exchange of information needs to be guaranteed, mainly in 2 big Horizon Europe projects: the IMPETUS project, which is setting a citizen science innovation programme for new and ongoing initiatives and delivering the European citizen science prize, and the COALESCE project, which is building up the European Competence Centre for Science Communication. Your primary responsibility will be to oversee the technical and administrative aspects and exchange of the enrolled stakeholders, including the management of contracts and memorandums of Understanding (MoUs) between consortium members and stakeholders, as needed, as well as being the main channel of communication and management with the networks.
  • Organization of related online or face-to-face project events as needed.
  • Support Project managers in managing project meetings and provide administrative project management support (schedule and organise project meetings, prepare agendas, and document meeting minutes). 
  • Foster collaboration and teamwork across the project. 
  • Monitor the progress of ongoing projects, applying project tracking tools to ensure that deadlines and costs are met successfully.
  • Liaise with accounting and HR departments assisting in resource allocation and ensuring appropriate project staffing levels for preparing financial reports.
  • Handle project requirements and support Project Managers in preparing deliverables and technical reports.
• For the pre-award phase: 
  • Screening and follow up of new funding opportunities, in collaboration with the PMO Manager, the Business Manager and the CEO.
  • Attendance to Info Days and other relevant events.
  • Collaboration with Project Managers during the proposal phase to develop project plans, timelines and budgets, accomplishing calls and bids requirements. 
  • For proposals led by SFC, coordination of the overall communication with the partners, organization of periodic meetings, partner search as needed, contribution to proposal writing and to administrative related tasks (including gathering relevant information from the partners as needed).
• For the Operations Area, in general, continuous process improvement: support the PMO Manager in identifying process improvements within the project management framework to guarantee and increase quality and efficiency.

Training and skills

The following training and skills are required to fulfil the position:

• Bachelor’s degree, Master or PhD in a relevant field (preferably in Economics, Business Administration, Engineering, SSH or similar).
• Specific training in Project Management will be a plus. 
• Knowledge and experience in The European Commission Framework and Funds (HE, H2020, Interreg, Eurostars, Life+, Erasmus+, Creative Europe, etc.) and Spanish National (CDTI, FECYT, Next Generation, etc.) and Regional Funding Programmes (at least at the Catalan level) are required.
• Excellent command of project management and reporting (technical and financial), with at least 3 years experience in a similar position.
• Experience in leading proposal writing, partner search, coordination of consortia and screening of new funding opportunities will be a plus.
• Advanced level of Excel, MS Project, Google Workspace or any other Project management tool.
• Experience in using online communication tools to manage large networks of stakeholders (e.g. Slack, Teams, Zoom, Google Hangouts, etc.) ensuring excellent communication and an efficient exchange of information.
• Experience in using digital boards for facilitating online co-creation sessions (e.g. Miro, Mural, Padlet, Jamboard, etc.) will be a plus.
• Interest in Citizen Science, co-creation, science to policy, Responsible Research and Innovation projects and Science communication to make a positive Change in society is a must. Do you want to become a Changer?

Interpersonal skills:

• Proactive, problem-solving and highly motivated person to promote teamwork within a young, dynamic company. Great team player. 
• Outstanding planning, coordination and organisational skills.
• Outstanding attention to detail.
• Ability to prioritise tasks and work under continuous deadlines.
• Excellent interpersonal skills.
• Sensitivity in building relationships with multicultural partners. Capacity to establish long-lasting relationships with partners and other stakeholders.
• An eye for detecting new opportunities to make the company’s projects thrive contributing to your personal and professional growth within the company. 
• Excellent written and communication skills in English, Spanish and Catalan at professional level.

Languages

English at a professional level, Spanish and Catalan.

What we offer

• Full-time position (40 weekly hours).
• Permanent contract.
• Gross annual salary between 25k€ to 35k€ depending on the overall value of the candidate.
• Yearly bonus related to pre-defined objectives. 
• Possibility to work remotely two days a week.  
• Flexible working hours.
• A young and motivated interdisciplinary team.
• Cosy office in the centre of the city with coffee, cookies, fruit and other goodies.
• Career plan including necessary training.  
• Professional and personal growth

How to apply

• An updated CV and a cover letter (both in English) must be sent to the HR & Emotional Care Manager before July 14th. Please send it to RRHH: rrhh@scienceforchange.eu 
• The recruitment process will start as soon as potential candidates apply for the offer.
• The company will contact the selected candidate, advising on the next steps in the recruitment process.

Interviews will occur on the week of the 17th of July when the right candidate will be selected, or as soon as relevant candidates are identified.